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Vacancies (36)
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Procurement AssistantEmployer UNDP |
| Information on vacancy | |
| Period of publication | 17.04.2024 - 03.05.2024 |
| Field of activity / position: |
Other |
| Duties | Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. UNDP is striving to ensure its procurement function and practices are an integral part of UNDP's competitive advantage as a development partner of choice. This requires placing more attention on strategically integrating procurement at the project design stage, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices that align with UNDPs sustainable development goals. Sustainable procurement means making sure products, services, and purchases are as sustainable as possible with the lowest environmental impact and most positive social results. In implementing UNDP strategic procurement priorities, Country offices will strive to use flexible methods for high-value/low-risk and timely delivery that meet the needs of its clients and key stakeholders. Duties and Responsibilities Under direct supervision of the Head of Procurement Unit/Procurement Analyst and overall guidance of the Operations Manager, the Procurement Assistant provides procurement services ensuring high quality and accuracy of work. S/he promotes a client-focused, quality, and results-oriented approach in the Unit. The Procurement Assistant works in close collaboration with Operations, Programme and project teams in the Country Office and UNDP HQ and with vendors to exchange information and ensure consistent delivery of procurement services. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. 1) Implement sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money. • Ensure full compliance of procurement activities with UNDP rules, regulations, policies and strategies. • Provide inputs to mapping CO procurement business processes in consultation with direct supervisor and office management. 2) Support procurement processes for CO, projects, and other UN Agencies. • Provide inputs for preparation of procurement plans for the country office and projects. • Support preparation of RFQ, ITB or RFP documents, and receive and conduct preliminary evaluation of quotations, bids or proposals. • Prepare Purchase Orders and contracts in and outside of e-procurement, prepare recurring purchase orders for contracting services, create vendors and buyer profiles in e-procurement; and maintain the filing system in the Procurement unit. • Prepare submissions for internal procurement review committees (CAP, RACP and ACP). 3) Contribute to implementation of sourcing strategies to find best values in the marketplace. • Update rosters of suppliers. 4) Support procurement knowledge building and knowledge sharing in CO. • Participate in procurement training for operations and project staff. • Make sound contributions to knowledge networks and communities of practice. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. |
| Requirements to the candidate | |
| Age: | Irrelevant |
| Gender: | Irrelevant |
| Residence: | Tashkent, Uzbekistan |
| Education: | Irrelevant |
| Professional requirements | Education: • Secondary education is required. • A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement. • CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year. Experience: • Minimum of 5 years (with high school diploma) or 2 years (with bachelor's degree) of relevant progressively responsible administrative experience is required at the national and international level. • Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP. Language requirements: • Proficiency in English and Uzbek. Good command Russian is desirable. Keywords: • Public Sector Procurement and Sourcing • Purchase order and contract monitoring • Data management • Financial analysis • Best value for money |
| Working conditions | |
| Region | Tashkent |
| Employment | Full |
| Salary offered | G-5 |
| Extra motivation | • Annual Leave • Sick leave (certified and uncertified) • Maternity leave • Parental leave • Medical insurance |
| Additional information | |
| Additional information: | To apply please use the link: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/17599 |
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