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Vacancies (22)
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Project ManagerEmployer ACTED Branch |
| Information on vacancy | |
| Period of publication | 03.12.2024 - 01.01.2025 |
| Field of activity / position: |
Other |
| Duties | About Acted Since 1993, as an international non-governmental organization,Acted has been committed to immediate humanitarian relief to support those in urgent need and protect people's dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people's potential. Acted endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. Acted is active in more than 40 countries. More on www.acted.org Acted has been present in Uzbekistan since 1999 and today remains one of the most active international NGOs in the country, in the areas of Civil Society Development, Transparent and Effective Governance Advancing women's rights and economic empowerment, Prevention of Gender-Based Violence, Natural Resources Management and Disaster Risk Reduction (DRR), Green economy and climate change, Inclusive Rural Development, Integrated water resources management, Biodiversity conservation, Labour Rights. Context of the position and key challenges Acted's multi-donor program "EQUALITY: Enhancing Women's Rights and Empowerment in Uzbekistan" Phase II that will be implemented in different regions of the country through Acted's local partners. The project "Equality (EQT): Advancing Women's Rights and Empowerment in Uzbekistan" as part of its regional Central Asia program EQUALITY Phase II, aims to enhance gender equality in Uzbekistan by preventing and responding to GBV needs, promoting the economic empowerment of women and improving advocacy efforts supporting gender-inclusive participation. Moreover, it is informed by ongoing gender equality support activities, insights from past and ongoing projects led by Acted and its partners and a detailed stakeholder analysis. The design looks to respond to the social, political and economic challenges women face in Uzbekistan that impact their wellbeing as well as opportunities and recent regulatory changes on the policy level. The project is designed on three outcomes, which will increase the effectiveness of GBV prevention and response mechanism benefiting community members, empower and capacitate vulnerable women economically, and enhance local CSOs capacities to participate and influence decision making on gender legislation/its implementation as well as advocacy on local and national level. The project will be implemented in Khorezm, Qashqadarya, Surkhandarya and Tashkent regions which will bolster efforts on improving gender equality and support vulnerable women and girls in marginalized areas in line with Acted's Leave No One Behind (LNOB) approach. The Project Manager ensures timely implementation of multi-donor EQUALITY Phase II Programme activities and prepare written materials and progress reports on project field activities. He/she ensures effective and timely overall success of ACTED's EQUALITY Phase II Programme activities and making synergies with other projects on women's rights, gender equality and strengthening civil society, as well as liaison with relevant internal departments and external partners and project stakeholders. Delivery of quality outputs and achievement of outcomes with maximum impact for beneficiaries. He/she reports directly to the Project Coordinator and works under the Coordination of Project Coordinator, works closely with other team members and implementing partners. Ensures the implementation of the project and co-funding projects. Key roles and responsibilities 1. Programming 1.1 Project Planning a) Develop overall project implementation strategy (incl. the transition/phase out strategy), systems, approaches, tools, and materials; take responsibility for overall strategic coherence; b) Identify and plan technical skills and requirements to implement the project as per relevant standards; c) Develop the Work Breakdown Structure to organize the various project deliverables and the work required to complete them into smaller and more manageable parts (work package); d) Create the work schedule by sequencing the work packages and related tasks; e) Prepare the work plan, which brings together the WBS and the schedule, to serve as a comprehensive and detailed model map for the successful implementation of the project; f) Organize, plan and lead kick-off and end of project transition planning meetings, and follow-up on the project-related action points originating from these meetings. 1.2 Project Implementation Follow-up a) Control the work plan, monitor the implementation status of the project and update the project progress on a daily basis; b) Document implementation progress and challenges by regularly updating the Project Management Framework (PMF) and sharing it with country coordination; c) Ensure that relevant technical quality and standards are considered and respected during project implementation; d) Operate following the "do no harm principles" in order to ensure projects are safe for communities; e) Anticipate and mitigate risks and issues, and trouble-shoot any unforeseen challenges during the project implementation; f) Coordinate and manage changes in project implementation, in particular identifying change needs to occur, reviewing proposed changed, analyzing the impact they have on the project plan, approving/denying requested changes and controlling and updating the scope, cost, budget, schedule, and quality requirements based upon approved changes and in coordination with the Project Development Unit and the Finance Department; g) Provide regular and timely updates on progress and challenges to supervisors and other team members. 1.3 Documenting and Compliance a) Ensure project records and documents, in particular documents that proof completion of activities (beneficiary list, donation certificates, attendance sheets, etc.) are adequately prepared, compiled and filed according to Acted procedures and donor specific procedures; b) Maintain a beneficiary master database containing all beneficiary registration and baseline information as well as the activities from which the beneficiaries benefitted ensure the data is protected from misuse in line with Acted's data protection policy; c) Ensure staff awareness of, and respect of, Acted's code of conduct, FLATS procedures and donor requirements. 1.4 Beneficiary Engagement and Accountability a) Ensure project staff adhere to ACTED's Code of Conduct and treat all beneficiaries with respect and without any distinction or discrimination based on nationality, race, ethnicity, tribe, gender, religious beliefs, political opinion or disability; b) Oversee the appropriate, achievable and acceptable selection of project beneficiaries; c) Develop a communication strategy with communities so that factual, objective and actionable information is provided to project stakeholders; d) Ensure project stakeholders are empowered to participate throughout the project cycle; e) Ensure that Acted's Complaints and Response Mechanism is communicated to target communities and solve complaints related to the project in coordination with the AMEU. 1.5 Internal Coordination a) Organize regular project coordination meetings with project team; b) Participate in Weekly Coordination Meetings (WCMs) and when requested/as relevant in Monthly Coordination meetings (MCMs), and provide updates about implementation progress, challenges, risks, changes in context. 1.6 External Coordination and Stakeholder Engagement a) Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design (liaising with the PD unit) and implementation; a) Coordinate and collaborate with others by cultivating good relations with key development actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings; b) Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon - rather than replicate - the work of others; c) Refer unmet needs to other relevant actors; d) Share externally learning and innovation with communities and other stakeholders. 1.7 Partner Management a) Clarify roles/responsibilities as well as expectations, notably in terms of processes to be followed as well as budget, from the start of the partnership in order to avoid issues at a later stage. b) Provide overall strategic oversight of partners' activities and overall coherence between the activities of various partners c) Provide support to partners in project implementation and ensure timely and quality implementation of project activities by partners in line with ACTED and donor requirements; d) Refer partners to relevant ACTED staff to support and/or train them in FLATS procedures where relevant; e) Lead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration, and ensure that any issues or disputes are resolved in a timely manner. 1.8 Security a) Regularly conduct a context analysis in the project implementation area by identifying and following micro signals (e.g. security indicators, socio-economic indicators); b) Ensure project stakeholders have a good image of Acted thus increasing the acceptance of Acted's presence and activities in the project implementation area; c) Manage the movement of the project implementation team and ensure that the movement SOPs are strictly respected by the team members; d) When necessary, negotiate access with local stakeholders. 2. Human Resources a) Define the structure of the project team and develop project organizational chart within the limitations of the budget; b) Develop and/or adjust ToRs outlining staff roles and responsibilities in line with ACTED standards; c) Submit recruitment plan for the project to HR Department; d) Participate in the recruitment of technical project staff; e) Ensure that project staff understand and are able to perform their roles and responsibilities; f) Follow-up the work plans and day-to-day activities of the project staff; g) Ensure a positive working environment and good team dynamics; h) Undertake regular appraisals of staff and follow career management; i) Manage interpersonal conflicts; j) Ensure capacity building among staff in relevant sectors. 3. Logistics a) Participate in the procurement planning processes, launch procurements required for the project in a timely manner, and follow procurements closely in collaboration with logistics; b) Send accurate and precise order forms in a timely manner; c) Check the quality of the required goods/supplies at the contracting stage as well as at reception point and contribute to procurements committees to finalize suppliers' selection according to applicable scenario; d) Follow-up closely project stock levels in coordination with logistics, and monitor pro-actively current, pipeline, distributed and required stock; e) Participate in effective fleet management through timely and reasonable vehicle requests; f) Ensure that the project team has adequate assets necessary for performing its duties. 4. Finance a) Participate in the review of the BFU, and forecast initial and regular costs and cross-check expenditures for projects activities; b) Forecast monthly cash requirements of the project and submit to AC; c) Participate in new budget development processes through the provision of expert programmatic advice related to contextual knowledge. 5. Quality Control a) Participate in AMEU planning processes and actively support the delivery of AMEU activities in line with the project AME framework and AME Manual; b) Plan and organize internal qualitative assurance checks by the project team; c) Assess the activities undertaken and ensure efficient use of resources; d) Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities; e) Discuss, plan and deliver appropriate corrective actions, including based on AME findings and recommendations; f) Collect and apply appropriate lessons learnt and best practices to current projects, and ensure these lessons learnt are pro-actively shared with supervisor, the AMEU and other team members to apply them in future project development processes. 6. Grant Management a) In close collaboration with the Project Development Unit, manage contractual obligations and ensure the adherence to donor procedures; b) Report regularly on project activities, challenges and indicators through monthly submissions of the PMF and PM report; in particular provide regular and timely updates on progress and challenges to supervisors and other team members; c) Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided; d) Organize, plan and lead the project close-out meeting and follow-up on the project-related action points originating from this meeting; a) Participate in communication activities through the regular collection of pictures and stories related to project activities; b) Participate in new proposal development processes through the provision of expert programmatic advice related to contextual knowledge; c) Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication, in coordination with the Project Development Department. 7. Other a) Offer technical support and inputs to other projects in similar sectors (e.g. BOQ design); b) Any other tasks as assigned by the Line Manager. |
| Requirements to the candidate | |
| Age: | Irrelevant |
| Gender: | Irrelevant |
| Residence: | Tashkent, Uzbekistan |
| Education: | Higher |
| Professional requirements | • Master's Degree in social sciences, politics, law, or another relevant field with minimum 3 years' professional experience; OR Bachelor's Degree in a relevant field with minimum 5 years' of progressively responsible and relevant experience. • Progressively responsible and relevant experience in international donor funded projects; • Demonstrated management skills, experience with project-cycle management and results-based management is required; • Experience cooperating with government institutions, authorities and representatives is required; • Previous experience managing governance and economic development projects is desired; • Previous experience in sub-granting and managing sub-grants to CSOs is desired; • Autonomous, solution-oriented and motivated; • Demonstrated capacity to write analytical reports is required; • Excellent written and spoken communication skills in English and Russian are required; strong written and spoken communication skills in Uzbek language is an advantage; • Commitment to ensuring accountability and transparency in all activities and decision-making is required. |
| Working conditions | |
| Region | Tashkent |
| Employment | Full |
| Salary offered | According to the interview results |
| Extra motivation | Acted offers a competitive remuneration and comprehensive medical insurance. |
| Additional information | |
| Additional information: | Acted is an equal opportunities employer. Female and minority candidates are encouraged to apply. Acted has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal. For application CV, a cover letter and three references must be submitted. Please send your documents until the Deadline by Uzjobs platform. |
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