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Vacancies (19)
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Project Development OfficerEmployer ACTED Branch |
| Information on vacancy | |
| Period of publication | 23.02.2026 - 24.03.2026 |
| Field of activity / position: |
Other |
| Duties | Background on ACTED: Acted is an international Non-Governmental Organization (NGO) with headquarters in Paris, France and offices in 43 countries worldwide. Acted works together with local communities to respond to disasters and supports resilience building in the form of promoting inclusive and sustainable growth, co-constructing effective governance, and supporting civil society by investing in people and their potential. Acted has been present in Uzbekistan since 1999, where it has continuously adapted its projects to the needs of local communities, working across a broad range of sectors from sustainable development, Disaster Risk Reduction (DRR), Climate Change Adaption (CCA) and Natural Resource Management (NRM), to cultural initiatives, private sector development, access to finance and community empowerment. Assignment: The Project Development Officer (PDO), based in Tashkent, contributes to the development of project proposals in line with Acted's global and in-country programme strategy, and ensures proper grant management, including timely reporting of project achievements to donors. The PDO facilitates internal communication and coordination with relevant departments. The PDO reports directly to the Regional Project Development Manager (PDM) and the Country Director in Uzbekistan. OBJECTIVES: 1. Contribute to the funding of Acted's programming strategy; 2. Ensure good donor relations through proper, qualitative and timely grant management; 3. Facilitate internal coordination and communication and mentor a PDI/ PDA (if any); 4. Raise Acted's profile and credibility with external stakeholders by communicating a positive image of Acted's activities and engagements in the country. Duties and Responsibilities: 1. Fundraising 1.1 Context Analysis a) Analyse the country's socio-economic situation, (donor) trends, needs and gaps; b) Regularly conduct stakeholder analysis, in particular who does what and where (3W) 1.2 External relations a) Maintain active and regular working relationships with donors b) Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia; c) Regularly update a directory of donors, international and local NGOs, other partners and stakeholders; d) Contribute to the reporting to national and local authorities as required by ACTED registration/legal status in country; e) In the absence of Technical Coordinators, represent Acted in key clusters and working group meetings. 1.3 Fundraising and proposal development a) Identify funding opportunities; b) Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals; c) Liaise with MEAL to contribute to the ToRs of assessments to be conducted for proposal development and to request their input in the logframe development (esp. formulation of SMART indicators); d) Contribute to the development of fundraising documents (be it expression of Interests/ Concept Notes/ Proposals) in line with Acted country strategy and donor requirements and in close collaboration with Acted HQ GMU (Grant Management Unit) and finance; e) Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound; f) Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals g) Involve FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules. 1.4.Contracting a) Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and Acted HQ GMU and finance; b) Read thoroughly all contracts before signature, seeking Acted HQ GMU and finance advice when required. 2. Grant Management 2.1.Contract follow-up a) Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, MEAL and FLATS team; b) When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek Acted HQ Program Department advice on potential solutions that would meet donor rules. 2.2. Reporting a) Participate in and take minutes of kick-off and close out meetings for each project b) Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with Acted HQ GMU and finance, which will contribute ultimately to steady cash inflow; c) Work in close relation with MEAL Unit to incorporate MEAL data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from MEAL Unit; d) Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports; e) Monthly update of Reporting Follow Up (RFU) and contribute to Monthly Management Report (MMR) and ensure smooth and regular communication with Acted HQ GMU. f) Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams; 2.3. Partner Follow-up a) Liaise with partners when required to develop relevant grant agreements in close coordination with Acted HQ GMU and finance; b) Ensure partners report to Acted in a timely and qualitative manner as per the requirements of the grant agreement. 3. Management and Internal Coordination 3.1. Staff Management (if any) a) Manage a Project Development Intern and/or Assistant(s) if any, following up the work plans and day-to-day activities; b) Mentor the PDI and/ or PDA with the aim of strengthening their technical capacity. 3.2. Internal Coordination and Communication a) Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various Acted coordination meetings b) Ensure these meeting minutes are sent monthly to HQ; c) Keep Acted HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward. 3.3. Filing a) File properly contractual project documents both in hard and soft copies; b) Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources. 4. External Communication a) Contribute to Acted external communication strategy by feeding regularly Acted HQ Communication Department with informal updates on projects, flash news, pictures, articles on projects progress and/or specific events for Acted communication tools, including, but not limited to, Acted Newsletter, websites and Acted Annual Report; b) Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to Acted teams, as well as the capitalization of media and pictures of the mission; KEY PERFORMANCE INDICATORS: • % success rate of proposals; • % of proposals submitted in a timely manner; • % of reports submitted in a timely manner (for final reports by Acted internal reporting deadline); • Regular and timely holding of internal coordination meetings and submission of minutes/reports to HQ (WAM, MCM, MAR); • Number of internal and/or external articles/news/videos, etc. published about Acted mission during the past 6/12 months. |
| Requirements to the candidate | |
| Age: | Irrelevant |
| Gender: | Irrelevant |
| Residence: | Tashkent, Uzbekistan |
| Education: | Higher |
| Professional requirements | THE IDEAL CANDIDATE SHOULD POSSESS: • A degree or diploma in international relations/political sciences or other relevant field • Excellent English writing and communication skills; proficiency in Uzbek and or Russian. • Previous related work or volunteer experience, with knowledge of proposal writing, reporting and donor relations • Ability to work efficiently under pressure and to meet tight deadlines • Well-rounded communication skills, social competencies and ability to work in a team • Strong computer skills (Microsoft office, etc.); knowledge of additional software an advantage • Skills and experience in photography / using social media for public outreach a distinct plus |
| Working conditions | |
| Region | Tashkent |
| Employment | Full |
| Salary offered | According to the interview results |
| Extra motivation | 1) Acted offers comprehensive medical insurance. 2) Staff are entitled for: - 27 days of annual leave. - 7 days of full paid sick leave per year (payment of sick leave in excess of 7 days is made according to the law). - leave for family events. |
| Additional information | |
| Additional information: | Acted is an equal opportunities employer. Female and minority candidates are encouraged to apply. Acted has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal. For application CV, a cover letter and three references must be submitted. Please send your documents until the Deadline by Uzjobs platform. |
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