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Vacancies (29)
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SUPPLY CHAIN OFFICER (Full-time contract till September 30, 2025)Employer MSF - Holland |
| Information on vacancy | |
| Period of publication | 01.11.2024 - 15.11.2024 |
| Field of activity / position: |
Logistic, warehouse, foreign economic activity / Specialist |
| Duties | Main Purpose Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission. Accountabilities: • Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role • Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities • Monitoring and ensuring a smooth running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed. • Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data • Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs • Collecting claims from the field, analyzing causes and making corrective actions. • In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required • Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making • Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission MSF Section/Context Specific Accountabilities 1-Procurement activities (orders/purchase). • In collaboration with Project Log/Fin/HR Manager, defines priorities for orders on weekly basis; • Receives request for orders, clarifies with team members' needs, specs on their requests; • Updates the requestor/project team members on their request and informs timely on any delay (IMO or LP); • Provides analysis and relevant information of requests to Project Log/Fin/HR Manager in determining if they can be fulfilled from stock, local purchase or international order; • Prepares and follow up Stock request, Purchase List, Purchase Orders and field order through UNIFIELD; • On regular basis (each four months) updates the local suppliers 'list, pricing in the local market; • In cooperation with Project Log/Fin/HR Manager, carries on market research and assessments for good, services and transportation ones; • In consultation with Project Log/Fin/HR Manager, approaches suppliers, negotiates, and prepare purchase contract(s) after checking quality of goods and services. When necessary, compiles offers for tender files; • Communicates with local suppliers for status of purchase orders, claims and/or complaints; • Supports the Project Log/Fin/HR Manager on the implementation in the project of the supply activities ensuring compliance with MSF standards, protocols and procedures, and reporting to the Project Log/Fin/HR Manager on the development of the supply activities in the project; 2-Stock management, cargo and freight. • Generates stock requests for medical and non-medical items and communicate with the storekeeper for the delivery of the goods in timely manner; • Inform the storekeeper and send the reception control form, for all incoming cargos. • Organizes the dispatch of material to different project locations; • Prepares and distributes to the relevant departments a monthly stock review; • Participates in the physical counting of items in the medical warehouse a week before each order cycles; • Based on the minimum and maximum stock and the monthly consumption, produces the advised order quantity and communicate with the Project Log/Fin/HR Manager and PMR to determine the defiant order quantity; • Carries out random stock check in the medical /logistic warehouse(s) and report discrepancy to the Project Log/Fin/HR Manager; • For IMO, provides reception feedback to coordination; • On receiving DCC certificate, manages the donation of medical items to MOH entities (RAC, TAC, others) upon project needs; 3-Disposal of Medicines/Lab items. • Ensures proper and timely processing disposal of expired/quarantined medical/lab items in collaboration with coordination supply activity manager; • Obtains permit/approval documentation from local authorities; • Collects signed acts of disposal, film disposal procedure, files properly complete documentation; 4-Administrative tasks and reporting. • Responsible for keeping all the records within supply administration; • Sends back copies of every donation agreement to SAM and finance department in coordination office for closure of 1C balances; • Responsible for filing supply documents, correspondence and other papers relating to supply using log Admin kit including labelling; • Analyses database of standard items and to compare it periodically with items regularly ordered by the project; • Comes up with standard list of regular requested non-medical items for the project; • Be the responsible for supply communication between project and the Supply team in coordination; • Manages UNIFIELD with supervision from Project Log/Fin/HR Manager; • Updates all inventory files on regular basis in accordance with the changes in location, status and share with Project Log/Fin/HR Manager; • Ensures administrative payments for the utilities in the office and guesthouse, staff and patient's phone bills; • Provides regular reports on international orders, pending orders, log stock reports, others; • Participates into the PMT and logistic meetings at project level; 5–Others: • Performs any other tasks delegated by the supervisor/Project Log/Fin/HR Manager according to his/her speciality and competences; • Supports project closure activities in cooperation with Project Log/Fin/HR Manager; |
| Requirements to the candidate | |
| Age: | Irrelevant |
| Gender: | Irrelevant |
| Residence: | Tashkent, Uzbekistan |
| Education: | Higher |
| Professional requirements | Requirements Education • Essential degree and specialization in Logistics/Supply Chain. Experience • Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures • Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits) Languages • English, Russian and Uzbek languages are essential. Knowledge • Essential computer literacy (word, excel, internet). Competencies • Results and Quality Orientation L2 • Teamwork and Cooperation L2 • Behavioural Flexibility L2 • Commitment to MSF Principles L2 • Stress Management L3 |
| Working conditions | |
| Region | Tashkent |
| Employment | Full |
| Salary offered | 13 792 000sums (gross, taxable) |
| Extra motivation | - Medical coverage; - Paid holidays; - Training opportunities. |
| Additional information | |
| Additional information: | Starting date: ASAP Application deadline: November 15, 2024, 5 PM Interested applicants who meet the requirements are invited to forward their CV and motivation letter. You may also send your application to the following address: Tashkent, Kichik Mirobod Street, 41 Kindly note that only shortlisted candidates will be contacted. MSF does not enter into correspondence with regard to the reasons for non-selection of candidates. |
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