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Receptionist / Office Support Agent

Employer EU Delegation to Uzbekistan

Information on vacancy
Period of publication 28.10.2024 - 16.11.2024
Field of activity /
position:
Office personnel / Receptionist
Duties We offer the post of Office Support agent (Local Agent Group 4) in the Delegation's Administration Section. The team consists of 5 people and there are occasional atypical working hours.

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration, providing office support in accounting/finance/administration.

Following main tasks and duties are currently required:

- Answer telephone calls and take messages along with subsequent follow-up works;
- Welcome and inform visitors, operate the access control system;
- Archive and file internal administrative, accounting and/or other documents as well as prepare and transmit outgoing correspondence;
- Simple encoding of invoices/payments/revenues/contracts/third party files into an accounting database;
- Management of petty cash;
- Copy and circulate documents within the Delegation;
- Classify and retrieve documents on request, while making sure that they are filed and secured in accordance with the regulations in force;
- Keep the agenda of meetings and appointments;
- Provide administrative and logistical support for the organisation of internal and external events;
- Handle the arriving and outgoing diplomatic pouch;
- Follow up administrative arrangements related to the arrival of new officials (protocol, accommodation, etc.);
- Contribute to monitor the physical assets of the Delegation (offices, residence, vehicles, equipment, supplies, etc.);
- Handle visa related issues and accreditation of expatriate staff and their family members;
- Registration of foreign visitors (guests of expatriate staff) and trainees at the interior office (Bureau for Servicing the Diplomatic Corps at the MFA);
- Follow up with the Bureau for Servicing the Diplomatic Corps at the MFA on matters related to:
• Registration/de-registration of local agents;
• Issuance / renewal of ID cards for local agents;
• Registration and customs clearance of private vehicles/shipments.
- Hotel bookings for visitors;
- Administrative tasks in connection with small purchases of services and supply;
- Translation of very simple texts;
- Oversee the stock of office supplies, verify deliveries;
- Replacement and backing up of the Secretary in the Political, Press and Information section during his/her absence;
- Other administrative tasks as designated by the Head of Administration and/or Head of Delegation.
Requirements to the candidate
Age: Irrelevant
Gender: Irrelevant
Residence: Uzbekistan
Education: Secondary
Professional requirements Minimum requirements / eligibility criteria:

• Minimum secondary education is required;
• A minimum of 2 years of relevant professional experience and/or experience as an English language teacher;
• Excellent written and spoken skills in English, Uzbek and Russian languages. Language proficiency will be tested;
• Candidates must be fully computer literate especially in working with MS Office software;
• Enjoys civil rights and permits for employment under local law;
• Medical fitness to carry out the tasks assigned. Only the selected candidate will be checked for medical fitness;

Assets / selection criteria:

• Level of written language skills in required languages;
• Ability to work in a team;
• Ability to work under pressure;
• Previous experience in performing secretary/receptionist and/or administrative assistant duties in diplomatic missions and/or international organisations will be recognised as an asset;
• Clear spoken communication skills in required languages.
Working conditions
Region Tashkent
Employment Full
Salary offered See vacancy notice published on our website
Extra motivation We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions.
Additional information
Additional information: The Delegation of the European Union to the Republic of Uzbekistan applies a policy of equal opportunities. Applications should be submitted via the official website of the Delegation at https://www.eeas.europa.eu/delegations/uzbekistan/office-support-agent-administration-section-0_en?s=233

by 17 November 2024, 18:00 Tashkent time


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