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Vacancies (15)
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Logistics OfficerEmployer ACTED Branch |
| Information on vacancy | |
| Period of publication | 09.04.2025 - 08.05.2025 |
| Field of activity / position: |
Other |
| Duties | About Acted Since 1993, as an international non-governmental organization, Acted has been committed to immediate humanitarian relief to support those in urgent need and protect people's dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people's potential. Acted endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. Acted is active in 43 countries. More on www.acted.org Acted has been present in Uzbekistan since 1999 and today remains one of the most active international NGOs in the country, in the areas of Civil Society Development, Transparent and Effective Governance, Advancing women's rights and economic empowerment, Prevention of Gender-Based Violence, Natural Resources Management and Disaster Risk Reduction (DRR), Green economy and climate change, Inclusive Rural Development, Integrated water resources management, Biodiversity conservation, Labour Rights. OBJECTIVES To perform transparent and efficient procurement and logistics management for Acted programmes/FLAT staff in Uzbekistan. FUNCTIONS 1. Logistics Officer's general responsibilities include the general supervision of the following for all Acted projects in Uzbekistan: - Procurement management - Fleet and Fuel management (if applicable) - Asset management - Delivery management - Stock management - Security management - Training of Staff and local partners on Acted procedures. In addition, Logistics Officer bears overall responsibility for all assets purchased and/or belonging to Acted and for the enforcement of Acted's procurement, logistics and security management guidelines and rules in the Uzbekistan offices. Logistics Officer's specific responsibilities include to perform direct management of the logistic team in the Acted Uzbekistan offices and coordinate the activities of the logistic department: • Ensuring that the logistic staff complies with attendance requirements (making sign the attendance sheet on a daily basis); • Assessing the quality of the work of all logistic team under his/her responsibility; • Organising the monthly and weekly work of the logistic department. 2. To perform relevant capacity development on procurement and logistic management to Acted staff and logistic team as well as newly recruited staff. • To ensure quality and timely logistic support to all Departments of the Acted Uzbekistan offices: - To provide logistic support to the Heads of Department for the organisation of trainings and workshops; - To prepare, launch and follow-up tenders on behalf of Acted after approval by the CD, as provided for by the procurement guidelines; - To supervise the timely delivery of stocks purchased for rehabilitation project to the field; - To supervise the execution of all printing and publishing activities as well as donor visibility events outsourced and performed in-house in coordination with the relevant Department managers. • To ensure full compliance of Acted procurement and supply activities with the guidelines and procedures on procurement implemented by Acted's donors: - To define and draft internal guidelines and procedures on procurement and supply management in coordination with Acted Headquarter as well as specific Acted donors' procedures and guidelines; - To define and draft procurement plans, tender documents for Acted programmes; - To follow-up on the observance and enforcement of Acted guidelines and procedures on procurement and supply management by Acted staff. • To perform efficient, transparent and timely procurement of quality and functioning equipment and delivery for Acted programmes: - To prepare, fill in, collect and follow-up Order Forms and Purchase Order; - To prepare, launch and follow-up tenders on behalf of Acted after approval and upon delegation by the ÑD; - To perform needs assessment and bid evaluation in coordination with Acted technical teams; - To organise relevant meetings for bid evaluation and contract awarding in compliance with Acted guidelines and procedures on procurement and supply management as well as with specific donors' procedures and guidelines; - To supervise the importation of procured items and ensure consignments reception and storage of the procured items in compliance with the Acted requirements and local rules and regulations; - To supervise delivery and/or donation of the procured items; - To coordinate the procurement and supply management activities with the ÑD and the logistic department in Acted Uzbekistan offices. 3. To perform accurate and efficient asset and stock management for Acted Uzbekistan offices: • To supervise the reception of orders, their custom clearance and delivery; • To perform equipment management (allocation plan, supervision of maintenance and verification of its proper use, regular inventory and renewal); • To manage stocks and follow-up of waybill; • To ensure accurate monthly inventory follow-up and consolidated asset management follow-up by project and by donor; • To ensure proper maintenance of Acted rented premises including offices and guesthouses as well as follow-up of the equipment stored in the rented premises. 4. To perform accurate, efficient and cost-efficient Transportation Management (Utilizing Taxi Service): • To ensure proper, rational and cost-efficient transportation of Acted staff and equipment for the need of project implementation; • To improve the efficiency of Acted transport system across the country; • To ensure and manage quality and safety of Taxi services for staff; 5. To perform accurate, efficient and cost-efficient communication management • To improve and properly maintain Acted's communication management by: - Reviewing existing equipment, personnel and procedures; - Oversee the management of communication assets. 6. To ensure enforcement of security measures applicable to the mission: - To serve as an Officer in charge of security for Acted in Uzbekistan; - To implement security rules and evacuation plan of the mission and control over their observance; - To gather, analyse and spread information affecting the security of Acted's programme by; - Check and evaluate security personnel (ex., drivers) and provide updates on security situation and applicable Acted rules. 7. Other responsibilities: 1. To supervise the control over the logistic expenses and running costs of Acted projects: - To supervise the regular assessment and control of the running costs of assets and communication costs; - To supervise the regular control over the overall state of assets. 2. To suggest improvement and relevant changes in the logistic management system to the ÑD. 3. To contribute to new project development by providing technical support to the Coordination. 4. To ensure accurate filing of all processed documents, particularly: - Purchase contract follow up and all necessary supporting documents from the Acted Uzbekistan offices; - Deliveries follow-up; - Assets file updated with all necessary supporting documents (vouchers, technical manuals, repair documents); - Collecting all repairs costs from all area offices and issuing a summary sheet of repair cost; - Checking the allocation follow-up in coordination with the Head of Finance. 5. Provide any support for the good functioning of Acted whenever requested by Acted Management. 6. To perform other duties as assigned by the Coordination and Managers of the departments. |
| Requirements to the candidate | |
| Age: | Irrelevant |
| Gender: | Irrelevant |
| Residence: | Tashkent, Uzbekistan |
| Education: | Higher |
| Professional requirements | TECHNICAL SKILLS - Higher education in technical studies or other related fields; - Knowledge of standard logistics procedures and practices required; - At least 3 years of relevant experience in logistics; - Good level of technical skills in mechanics / IT / Communications/ or other desired; - Strong time management skills; - Good knowledge of local legislation in Finance, Procurement; - Good verbal and written communication skills in Russian, Uzbek, and English languages; - Proficient in MS Office Suite; - Able to work well independently with minimal supervision, as well as part of a team; - Able to multi-task and handle multiple projects in a fast-paced environment amid rapidly changing priorities. |
| Working conditions | |
| Region | Tashkent |
| Employment | Full |
| Salary offered | According to the interview results |
| Extra motivation | 1) Acted offers comprehensive medical insurance. 2) Staff are entitled for: - 27 days of annual leave. - 7 days of full paid sick leave per year (payment of sick leave in excess of 7 days is made according to the law). - leave for family events. |
| Additional information | |
| Additional information: | Acted is an equal opportunities employer. Female and minority candidates are encouraged to apply. Acted has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal. For application CV, a cover letter and three references must be submitted. Please send your documents until the Deadline by Uzjobs platform. |
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