| Job in Tashkent, resumes, vacancies. Search for jobs and personnel in Uzbekistan. |
|
 |
|
||||||||||||||||||||||||||
Vacancies (19)
|
|||||||||||||||||||||||||||||||||||||
Office AdministratorEmployer Project Implementation Unit |
| Information on vacancy | |
| Period of publication | 21.09.2026 - 27.09.2026 |
| Field of activity / position: |
Office personnel / Office manager |
| Duties | - Provide day-to-day administrative support to the Project Manager and PMU staff and maintain an organized office workflow and task calendar; - Register, distribute, file and archive incoming and outgoing correspondence, official letters, agreements, reports, minutes and other project records; - Maintain orderly electronic and physical filing systems for administrative, procurement, financial, technical and M&E documentation in coordination with responsible staff; - Organize logistics for Steering Committee meetings, PMU meetings, technical meetings, workshops, trainings and stakeholder consultations; - Support logistics for the project inception workshop and other formal project events, including venues, invitations, participant lists, materials and meeting records; - Arrange official travel, transport, accommodation and other logistics for authorized project missions and field visits to target project areas; - Support IFAD supervision and implementation-support missions with meeting schedules, documentation, access, travel and other logistical arrangements; - Maintain contact lists, calendars, meeting schedules and action trackers and follow up routine administrative deadlines assigned by the Project Manager; - Prepare routine administrative correspondence, meeting agendas, minutes, action lists and document-transmittal records as requested; - Maintain office inventory and records of office equipment, supplies and assigned assets and coordinate routine administrative needs of the PMU; - Support the Finance Manager with collection, copying, scanning, filing and retrieval of administrative and financial supporting documents; - Support the Procurement Specialist with document circulation, filing, bidder/consultant communications logistics and maintenance of procurement files without participating in evaluation decisions unless formally assigned; - Support the M&E Officer and technical staff with meeting records, attendance lists, training documentation and organized storage of project evidence; - Assist with onboarding and routine administrative arrangements for PMU personnel, consultants and short-term experts; - Maintain records of official missions, workshops, trainings and stakeholder events and ensure that supporting documents are complete and readily retrievable; - Support communication and dissemination of approved project information, reports and knowledge materials to designated partners and stakeholders; - Provide secretarial support to the Project Manager and designated project governance meetings and protect confidentiality of sensitive documents; - Apply document-control, filing and retention procedures that enable timely audit, IFAD supervision and project completion review; - Coordinate routine office services and administrative procurements with the responsible Procurement Specialist and Finance Manager; - Perform other administrative and logistical duties required for efficient PMU operations and project implementation as assigned by the Project Manager. - Maintain accurate registers for correspondence, meetings, travel, office inventory and administrative records. - Check that administrative files are complete, correctly labelled, securely stored and retrievable for review or audit. - Track routine administrative deadlines, meeting actions and document requests and escalate overdue items to the Project Manager. - Protect confidential project information and ensure controlled access to official records. - Coordinate daily administrative support across the PMU and assist staff in planning meetings, missions, workshops and document flows. - Liaise with project partner focal points on logistics, invitations, correspondence and meeting arrangements as instructed by the Project Manager. - Coordinate administrative and logistical support required for IFAD missions and project governance events. - Prepare and organize administrative records and logistics for IFAD supervision, audits, reviews and evaluations. - Track administrative follow-up actions arising from missions and meetings and report completion status to the Project Manager. - Maintain complete handover-ready administrative archives throughout the assignment. |
| Requirements to the candidate | |
| Age: | Irrelevant |
| Gender: | Irrelevant |
| Residence: | Irrelelavant |
| Education: | Higher |
| Professional requirements | - University degree or equivalent qualification in administration, management, economics, languages, office management or another relevant field. - At least 3 years of relevant professional experience in office administration, project support, records management or logistics. - Demonstrated ability to organize meetings, missions, travel and documentation while managing multiple deadlines. - Practical experience maintaining electronic and physical filing systems, correspondence registers and office records. - Good computer skills, including word processing, spreadsheets, electronic filing and routine office communications. - Experience working with government institutions or internationally financed projects is an advantage. - Strong organization, discretion, attention to detail and service orientation. - Ability to work effectively with diverse technical, financial and administrative staff. - Fluency in Uzbek and Russian; working knowledge of English is an advantage. |
| Working conditions | |
| Region | Tashkent |
| Employment | Full |
| Salary offered | The approved project budget provides a unit cost o |
| Additional information | |
| Additional information: | - Reporting line: The Office Administrator will report directly to the Project Manager / Project Director and will provide administrative support to all PMU staff within assigned responsibilities. - Project: Resilient Food Systems through Climate Services for Agriculture in Uzbekistan. Project: Resilient Food Systems through Climate Services for Agriculture in Uzbekistan Organization: Project Office for the Development and Implementation of Investment Projects in the Field of Ecology State Institution under the National Committee of Ecology and Climate Change of the Republic of Uzbekistan |
 |
Personal account |
| About the project User Agreement Public offer |
Price List How to pay? Contact |
Manuals for HR officers Publications |