| Job in Tashkent, resumes, vacancies. Search for jobs and personnel in Uzbekistan. |
|
 |
|
||||||||||||||||||||||||||
Vacancies (11)
|
|||||||||||||||||||||||||||||||||
Office-managerEmployer TTC |
| Information on vacancy | |
| Period of publication | 22.10.2026 - 20.11.2026 |
| Field of activity / position: |
Office personnel / Office manager |
| Duties | Main Responsibilities and Duties 1. Office Administration and Facilities Management Organize and coordinate the day-to-day operations of the office in accordance with tasks and instructions assigned by senior management. Ensure that office premises, workstations, equipment, and facilities are properly organized and maintained. Arrange the procurement, installation, testing, and commissioning of office equipment. Develop and implement schedules for preventive maintenance, routine repairs, and replacement of office equipment. Monitor office conditions, including lighting, ventilation, temperature, cleanliness, and other workplace requirements. Coordinate the opening and closing of the office, ensuring that workstations are properly organized, equipment and lighting are switched off, and security systems are activated as required. Ensure the smooth operation of office equipment, communication systems, and related facilities. Coordinate with external service providers to arrange technical maintenance, repairs, and troubleshooting of office equipment. 2. Procurement and Inventory Management Identify and assess the office's needs for equipment, stationery, consumables, supplies, and services. Prepare procurement plans and organize the timely purchase and delivery of necessary goods and services. Obtain and evaluate supplier quotations, compare prices and commercial terms, and negotiate discounts where appropriate. Place orders with suppliers, arrange the execution of procurement contracts, and monitor order fulfillment and delivery. Organize the receipt, storage, distribution, and issuance of office supplies and other inventory items. Maintain accurate inventory records and coordinate regular inventory checks. Arrange payments for delivered goods and services and prepare powers of attorney and other documents required for the receipt of goods. Establish procedures for the transfer of inventory items between employees and ensure proper accountability for company assets. Coordinate the maintenance, repair, replacement, disposal, and write-off of obsolete, damaged, or surplus equipment and other assets. 3. Budgeting and Financial Administration Prepare and monitor the office administration budget in coordination with senior management. Monitor expenditures related to office operations and identify opportunities to optimize direct and indirect costs. Coordinate accounting and financial administration activities, ensuring the proper registration, processing, and storage of relevant documentation. Coordinate with the servicing bank regarding payments, cash withdrawals, bank statements, and other banking matters. Coordinate the preparation and submission of financial, tax, and other statutory reports to the relevant authorities, as well as reports required by the company's Head Office. Maintain proper records of the Representative Office's financial and administrative transactions in accordance with applicable requirements and internal company procedures. 4. Document Management and Business Correspondence Organize and manage the office document workflow, ensuring the proper registration, distribution, processing, and storage of documents. Manage incoming and outgoing business correspondence and maintain accurate correspondence records. Prepare and handle official letters and other business correspondence within the scope of assigned responsibilities. Ensure the timely preparation, submission, and storage of reports and supporting documentation required by senior management and the Head Office. Maintain the confidentiality and proper handling of official documents and business information. 5. Meetings, Visitors, and Business Relations Organize and coordinate meetings, visits, and receptions involving guests, delegations, clients, business partners, and representatives of government authorities. Arrange meeting logistics, including scheduling, room preparation, materials, and other necessary arrangements. Coordinate the preparation and logistical support of presentations, conferences, seminars, and other business events. Collect, organize, and maintain business card records and relevant contact information. Participate in and coordinate business meetings and negotiations as assigned by senior management. Ensure compliance with business etiquette, corporate standards, and applicable protocol requirements. Prepare meeting documentation, record key outcomes, and coordinate follow-up actions where necessary. Facilitate communication and cooperation between the Representative Office and external stakeholders. 6. Personnel Administration and Supervision Coordinate administrative matters related to the recruitment, onboarding, employment documentation, and personnel records of office staff. Allocate responsibilities among office employees in accordance with their roles and the instructions of senior management. Communicate management decisions, instructions, and work assignments to relevant employees. Monitor employees' performance, work quality, and compliance with established deadlines and internal procedures. Establish performance standards and criteria for evaluating the quality and effectiveness of administrative work. Monitor compliance with working hours, office regulations, corporate policies, and standards of professional conduct. Maintain records of workplace violations, analyze their causes, and recommend or implement appropriate preventive measures within the scope of assigned authority. Coordinate employee motivation and performance evaluation processes, as well as the implementation of applicable incentive and disciplinary procedures. Support employees in resolving work-related issues and take appropriate measures to prevent and address workplace conflicts. Assign material responsibility for company assets where required and coordinate the proper transfer of such assets between responsible employees. 7. Internal Coordination, Security, and Compliance Ensure effective coordination between the Representative Office and other departments and business units of the company. Work closely with senior management to plan and implement measures related to office security, access control, internal security procedures, and information security. Ensure that office administrative activities comply with applicable laws and regulations, contractual requirements, and internal company policies. Coordinate the implementation of procedures designed to protect company property, confidential information, and other business assets. Monitor the timely preparation of administrative reports and other information requested by senior management and the Head Office. 8. Reporting and Other Duties Prepare, coordinate, and monitor administrative reports on office operations, procurement, inventory, expenditures, personnel administration, and other assigned matters. Provide senior management with relevant information on office operations, outstanding administrative issues, and proposed improvements. Perform other administrative and coordination duties within the scope of the position, as assigned by senior management. |
| Requirements to the candidate | |
| Age: | 25+ |
| Gender: | Irrelevant |
| Residence: | Uzbekistan |
| Education: | Secondary |
| Professional requirements | Mandatory!!! Proficiency in Russian and English; Knowledge of accounting. |
| Working conditions | |
| Region | Tashkent |
| Employment | Full |
| Salary offered | TO BE AGREED |
 |
Personal account |
| About the project User Agreement Public offer |
Price List How to pay? Contact |
Manuals for HR officers Publications |