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Vacancies (35)
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Senior Commodity Management SpecialistEmployer Mercy Corps |
| Information on vacancy | |
| Period of publication | 15.04.2024 - 14.05.2024 |
| Field of activity / position: |
Logistic, warehouse, foreign economic activity / Leading expert (specialist) |
| Duties | Mercy Corps is a leading global organization powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have a long-term impact. Program / Department Summary Funded by the United States Department of Agriculture (USDA), the five-year $21 million McGovern-Dole Food for Education and Child Nutrition Program in Uzbekistan has been providing assistance to target preschools in Karakalpakstan and Surkhandarya to improve literacy and healthy dietary practices among preschool children and their communities. As part of the program, Mercy Corps Uzbekistan aims to improve food security and preprimary education among children by providing daily school meals, reading materials, nutrition and hygiene education, and school renovations to nearly 300 preschools. General Position Summary Reporting to the Regional Program Manager in Termez, the Senior Commodity Management Specialist is responsible for the coordination, organization of, and overseeing all activities related to the acquisition, transportation, logistics, customs clearance, conformance certification, proper storage, and distribution of food commodities under the Food for Education and Child Nutrition in Uzbekistan Program. The position plays a critical role in the management of receipt, distribution, and monitoring of the USDA donated commodities for a 5-year McGovern Dole "Food for Education and Child Nutrition in Uzbekistan Program" that aims to improve literacy and promote healthy dietary practices among preschool children and their communities in Karakalpakstan and Surkhandarya. The Senior Commodity Management Specialist will plan, manage, and provide technical and operational oversight of all supply chain activities – including procurement, logistics, transportation, warehousing, quality assurance, distribution, and reporting to ensure effective and efficient delivery of food commodities and non-food items to target preschools in Karakalpakstan and Surkhandarya. S/he will have the knowledge and experience to anticipate and manage supply chain needs and challenges and introduce solutions for improvements. Essential Job Responsibilities Strategy and vision Prepare a strategy for food aid program and operations, including but not limited to Annual Estimate of Requirements, Call Forward, Pipeline Analysis, partner agreements related to food aid program activities, and commodity operational plans. Refine existing commodity tracking systems, manage risks (including fraud and corruption), and ensure accountability throughout the supply chain. program and Operations Management Manage the determination of procurement and logistics service requirements, desired specifications, and delivery schedules, and how sourcing strategies are defined, ensuring proper coordination and communication. Refine storage, quality assurance, and pest control procedures in warehouses to protect and guard the quality of commodities against undue losses. Conduct periodic (at least once a month) and "surprise" commodity and warehouse inspections in Termez and Nukus. Provide prompt recommendations to address problems encountered during an inspection. Ensure all branding and commodity package marking (labeling) requirements are followed. Identify gaps in commodity management activities, propose changes in Goods Distribution SOP, Quality Control Plan, and additional policies to refine existing procedures. Investigate reconciliations between the true balance and stock record balance by examining supporting documents (i.e., waybills, store releases) and decide if there is reasonable justification for the discrepancy. Ensure that internal control mechanisms (personnel capability, segregation of duties, authorization, verification, documentation, record keeping, and retention and monitoring) are in place. Develop a close-out plan for food aid activities that includes completion of warehouse operations, administrative tasks, and distribution activities. Manage the food aid component's annual estimates, call forward, and commodity pipeline. Coordinate work with freight forwarders, clearing agents, independent surveyors, and inland and cross-border carriers to ensure commodities shipments are appropriately handled and carried out. Ensure accountability and transparency of all supply chain operations in compliance with donor regulations, international and local standards and requirements, and Mercy Corps policy. Manage logistical infrastructure, storage facilities, and transportation resources. Oversee application of systems and procedures for inventory and commodity transportation, warehousing, and distribution, as well as for vehicle management to ensure proper handling and safeguarding of assets. Ensure related safety and security protocols are implemented. Manage risks, including fraud and corruption, and ensure accountability throughout the supply chain. Oversee inventory control and the management of comprehensive goods tracking and record-keeping systems throughout the whole supply chain cycle, from time of request until time of delivery. Ensure timely preparation and submission of various reports. Provide regular monitoring and evaluation in commodity management aspects and share recommendations for improving the quality of commodity operations. Ensure compliance with Mercy Corps Commodity Management by conducting periodic visits to all commodity warehouses and ensuring best warehouse practices are observed, audit warehouse stock records, carry out physical count, etc. Ensure donor-compliant reporting on commodities and that all required reports are accurately prepared and submitted. Release food commodities from the Termez warehouse to Nukus on a regular basis upon receiving a request from the Nukus warehouse manager. Assist with arranging transportation (trucks) from the Termez warehouse to Nukus, ensuring the vehicles' disinfection (by getting relevant certificates) before uploading food commodities to the trucks. Assist with organizing human power to upload food commodities from the Termez warehouse to be sent to Nukus. team Management Provide training in commodity management to warehouse staff, Public Health and Nutrition Team members and target preschools regarding techniques of receipt, dispatch, adequate storage and quality assurance, handling, distribution procedures and policy, documentation, handling loss and claims, disposal of unfit commodities, accounting and reporting associated with their program Create and maintain a work environment based on mutual respect, where accountability is encouraged, alternative viewpoints are welcomed, the team strives for excellence, and is conducive to professional growth. Encourage a strong team spirit. Promote and instill a focus on capacity building, deepen understanding and ownership of individual roles, and strengthen performance management systems by implementing a comprehensive staff training plan. Promote accountability, communicate expectations, and provide constructive feedback through regular individual interviews and performance reviews. Structure, recruit, and induct team members, working to ensure that team structure and staffing reflect the project's vision for gender equality and ensuring that staff are prepared to succeed and familiar with agency systems, procedures, and protocols. Provide ongoing supervision, leadership, support, guidance, and mentoring directly to program staff. Support national staff development in line with program goals so that national staff increasingly make decisions and take on management roles. Finance, Operation and Compliance Management Ensure that all commodity management procedures and processes remain compliant with Mercy Corps and donor requirements, local standards, and technical regulations. Work with the Finance and Compliance team to prevent fraud, conflicts of interest, and legal oversights in food aid activities. Play a supporting role in internal and external audits, ensuring that recommendations related to operations are followed and all necessary measures to address audit findings are taken in a coherent manner. Establish a system to ensure a regular follow-up on every loss claim and thoroughly investigate loss reports. Influence & Representation Demonstrate flexibility, resilience, and ability to maintain positive relationships and composure. Maintain high ethical standards and treat people with respect and dignity. S/he will coordinate activities with the local government, potential local partners, key stakeholders, and other international NGOs. Organizational Learning As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves. Provide in-country and remote training and support for Mercy Corps team members, partners, and others. Accountability to Beneficiaries Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field projects. Accountability Technical Supervision: Regional Warehouse and Distribution Teams Reports Directly to: Regional Program Manager in Termez Works Directly with: Public Health and Nutrition Team, M&E team, Procurement and Logistics Team, Finance and Compliance Team, Operations Manager, Regional Program Managers, PAQ Team, USDA-designated clearing and forwarding (C&F) agent and carriers involved in shipping by sea and overland transportation. |
| Requirements to the candidate | |
| Age: | Irrelevant |
| Gender: | Irrelevant |
| Residence: | Termez |
| Education: | Higher |
| Professional requirements | achelor's degree in a relevant academic area – e.g., supply chain management, food science, etc. and three years of relevant work experience, including 1 year experience at the field level. Relevant experience managing food and non-food commodity supply chains from point of origin through to recipients.Experience maintaining commodity quality and safety, managing warehouses (including fumigation and testing), coordinating transportation (port, road, rail, etc), monitoring, and reporting Demonstrated ability to network and engage with necessary stakeholders to manage food commodity supply chains. Effective verbal and written communication, multi-tasking, organizational and prioritization skills. Fluency in oral and written Uzbek, Russian and proficiency in English required. Experience with USAID, USDA, and US government regulations and program administration, management, and reporting procedures and systems is preferred. Ability to work effectively with an ethnically diverse team in a sensitive environment. |
| Working conditions | |
| Region | Surhandarya region |
| Employment | Full |
| Salary offered | will be discussed with the final candidate |
| Additional information | |
| Additional information: | Success Factors The successful Senior Commodity Management Specialist is good at problem-solving and can work out methods to deliver effective technical support to field teams while demonstrating full compliance with Mercy Corps, donor requirements and national regulations. This person should be extremely well organized and capable of tracking multiple competing priorities. The successful person is skilled at reducing complexities to clear and understandable non-technical terms, focusing on practical next steps. S/he will be able to work closely with a diverse team of individuals in a highly intense and fluid work environment and will be willing to travel regularly to Mercy Corps field offices and warehouse premises. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments, and prioritize effective written and verbal communication in all situations. Living Conditions / Environmental Conditions The position is based in Termez, and is expected to work a five-day workweek; however, it may require weekend and out-of-office hours availability, as needed. Job responsibilities require in-country and abroad duty travels by plane, train, and/or car, contributing up to 30% of working time. Mercy Corps team members represent the agency during and outside work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps policies, procedures, and values at all times and in all in-country venues. Fostering a diverse and open workplace is an important part of Mercy Corps' vision. Mercy Corps is an Equal Opportunity Employer, regardless of background. We are committed to creating an inclusive environment. Ongoing Learning In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development Diversity, Equity & Inclusion Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world's most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today. Equal Employment Opportunity Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work. Safeguarding & Ethics Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis. |
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