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VNUZBG00108 Programme Assistant, G5

Employer OSCE PCUz

Information on vacancy
Period of publication 23.06.2020 - 12.07.2020
Field of activity /
Duties Organisational Location:
The incumbent is assigned to the Project Co-ordinator in Uzbekistan (PCUz) Human Dimension (HD) to provide secretarial, administrative and programmatic assistance to the dimension. The Unit consist of five staff: the incumbent, the Senior Project Officer, the National Project Officer, Senior Programme Assistant and the Programme Assistant.

Task and Responsibilities:
Under the direct guidance and supervision of the Senior Project Officer, the incumbent performs the following duties:

Research and Analysis Functions
a) Undertakes researches for information on ongoing issues in Uzbekistan in the area of Human Rights from all available sources, including media monitoring, contacting relevant bodies to identify information relevant for all and follows relevant issues on a daily basis;
b) Communicates and co-ordinates internally, in all matters related to the HD, with all PCUz units, and externally, with NGOs, local and central governmental institutions, international organizations, and relevant OSCE Secretariat units as requested by the supervisor. Makes proposals on HD projects by ensuring that the Mission's policies and programmes are upheld and implemented;
Project Management Functions and Reporting
c) Receives project proposals, advises implementing partners, streamlines proposals and assists the Senior Project Officer in developing an integrated strategy for PCUz HD projects, planning, implementation and reporting;
• The incumbent evaluates project proposals submitted to the PCUz on HD issues, assessing strengths and weaknesses, and provides the Senior Project Officer with recommendations on which proposals fall within the HD programme and should be considered for funding. The incumbent will use his/her knowledge of the human rights and rule of law situation and the needs for its development and local capacities to implement projects to make these assessments. The incumbent works with potential implementing partners on workplans, budgets and timelines, translating documents not submitted in English implementing partners on workplans, budgets and timelines, translating documents not submitted in English.

• The incumbent monitors implementation of projects, through regular visits, review of financial and programmatic reports and project deliverables. He/she produces project evaluation reports and provides implementing partners with suggestions on how to improve performance. He/she provides assistance to implementing partners in project management and financial planning through meetings and in writing.

d) On behalf of the HD, the incumbent should be able to attend local seminars, meetings and conferences issues and report on conclusions reached and recommendations made, if requested by the supervisors.

Administrative/Secretarial functions
e) Assists in organizing official visits and conferences; compiles background material and drafts papers for seminars and conferences; drafts as required correspondence, reports, evaluations, analyses and justifications, which may be of a confidential nature within the assigned area of responsibility;

f) Proactively co-ordinates with relevant PCUz units (in particular with FAU) and renders administrative support, such as raising PRs, ensures the availability of office supplies; arranges for the procurement of office and project material needed.
g) Makes appointments for the supervisor and maintains his/her calendar; arranges meetings; receives visitors, places and screens telephone calls and responds to routine requests for information; maintains a follow-up system on responses due, reminds the supervisor orally and in writing of the observance of deadlines; keeps the supervisor informed of any foreseen difficulties.
h) Maintains and updates files of reports, correspondence and other relevant material; keeps record of reports received; classifies and codes materials being filed.

i) Performs interpretations and translations from and to Uzbek, Russian and English as directed by the Senior Project Officer;

j) Administers official travel arrangements for the unit staff and sponsored travelers.

k) Performs other duties as assigned.
Requirements to the candidate
Age: irrelevant
Gender: Irrelevant
Residence: Uzbekistan
Education: Secondary
Professional requirements - Completed secondary education supplemented by formal training in general administration and project management;
- Minimum 4 years working experience in project management or programme implementation preferably in an international environment with some experience in reporting, interpretation and translation;
- Computer literate with practical experience in Microsoft packages;
- Excellent written and oral communication skills, English and Russian in addition to local languages;
- Ability to work with people of different nationalities, religions and cultural backgrounds.
Working conditions
Region Tashkent
Employment Full
Salary offered see below
Extra motivation Remuneration Package
Appointment is normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
Additional information
Additional information: How to apply:

If you wish to apply for this position, please use the OSCE's online application link below : . Deadline for application is 12 July 2020

Only short-listed candidates will be notified. The position is open for the Uzbekistan citizens only. No consideration will be given to the late applications.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

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