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Vacancies (38)
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Programme AssistantEmployer WHO |
| Information on vacancy | |
| Period of publication | 25.04.2024 - 20.05.2024 |
| Field of activity / position: |
Public work / Programme Assistant |
| Duties | Summary of Assigned Duties: The incumbent will provide support in the day-to-day programme, financial, human resources related and administrative functions for a project/programme or technical unit of the Country Office Support Unit. Key duties: The incumbent will perform all or part of the following, and other related responsibilities as required by the needs of the office: Provide administrative support across a range of programme support activities. Financial Review obligating documents and undertake reconciliations, as required. Process transactions in the enterprise resource planning system and follow up with concerned parties on the receipt of deliverables and finalization of payments. Support in monitoring aspects of the implementation of country activities, such as, funds for project/programme budget and financial expenditures,according to the approved country work plan, drawing the attention of the supervisor to problems, inconsistencies, and delays. Brief staff at all levels on budget, financial, administrative, human resources and other procedures and practices. Administrative Provide input to the immediate supervisor on aspects of planning, resource allocation and human resources management of the programmes and projects. Assist with human resources administrative tasks, including monitoring staff contracts, maintaining, and updating the departmental human resources plan accordingly and acting as leave administrator. Coordinate the smooth running of administrative functions, including maintaining an up-to-date status of the office space and acting as the office space focal point for the department. Analyze incoming correspondence and requests, researching and providing background information as required. Draft correspondence on own initiative or based on instructions and finalize correspondence/reports for signature. Maintain the unit's filing system of technical documents and correspondence. Provide support on all administrative and logistics preparations required for the organization of meetings and staff travel. Support colleagues on general administrative processes and assist/backstop administrative staff in the team. |
| Requirements to the candidate | |
| Age: | 20-65 |
| Gender: | Irrelevant |
| Residence: | Tashkent |
| Education: | Secondary |
| Professional requirements | Experience Essential: Minimum of five years of work experience relevant to the position (in the secretarial/administrative field). Desirable: Relevant administrative and financial experience in WHO or in the United Nations system (UN). Experience in Oracle-based or other enterprise resource planning systems. Skills Knowledge of administrative and financial support procedures and practices, rules and regulations. Skills to write/draft routine and non-routine correspondence and reports using proper grammar, punctuation and style. Skills to maintain effective client relationships. Ability to perform basic financial accounting operations Ability to use standard office computer software, take notes and operate computerized systems and databases. Ability to undertake simple research, and organize information for the preparation of report briefings and filing. Proficiency in computers and office software packages, handling of web-based management systems, Enterprise Resource Planning (ERP) systems and Cloud Management Enterprise System such as Workday. Ability to identify and manage one's own emotions, as well as helping others to do the same. WHO Competencies Teamwork Respecting and promoting individual and cultural differences Communication Ensuring effective use of resources Producing results Use of Language Skills Essential: Expert knowledge of English. Expert knowledge of Russian. Expert knowledge of Uzbek. Desirable: Intermediate knowledge of French and/or German |
| Working conditions | |
| Region | Tashkent |
| Employment | Full |
| Salary offered | WHO offers staff in the General Services category |
| Additional information | |
| Additional information: | This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station. |
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Personal account |
| About the project User Agreement Public offer |
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