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Programme Assistant VA#26449, Temporary appointment

Employer UNFPA

Information on vacancy
Period of publication 08.10.2019 - 23.10.2019
Field of activity /
Duties Organizational Location

The Multi-partner Human Security Trust Fund for Aral Sea Region (the MPHSTF) approved joint proposal by UNFPA-UNICEF under its First Call for Proposals. The project aims at supporting the Ministries of Health of the Republic of Uzbekistan and the Republic of Karakalpakstan in improving the quality of perinatal care services to most vulnerable mothers and newborns in the Aral Sea region by improving infrastructure and provision of essential equipment for secondary level perinatal referral facilities, and to improve quality of maternal and newborn health service. The project will cover 8 out of 15 districts. Annually, about 20,000 pregnant women and newborns will benefit from the project.
The Programme Assistant position is located in UNFPA Uzbekistan Country Office. Under the overall guidance of the Assistant Representative and direct supervision of the National Programme Officer on RH, the Programme Assistant assists in implementation of the project funded by Multi-partner Human Security Trust Fund for Aral Sea Region by carrying out a range of procedural, administrative, and operational tasks, to help with timely and effective delivery of project outputs.

Job Purpose

The Programme Assistant provides programme, administrative and financial support to the
programme and operations team in implementation of the UN Multi-Partner Human Security Trust Fund for the Aral Sea (MPHSTF) funded project. The Programme Assistant works in close collaboration with the National Programme Officer on RH, Administrative/Finance Associate, Programme staff, relevant UNICEF Programme and Project staff to exchange information and ensure consistent service delivery.

Major Activities/Expected Results

Х Provides significant input into arranging programme activities, including supporting programme officers in preparation of budget, arranging venues, materials, helping in preparation of the presentations.
Х Contributes to the preparation of programme and financial reports by collecting information, preparing tables, drafting selected sections of the report etc.
Х In consultation with the Assistant Representative, the National Programme Officer on RH, and Administrative/Finance Associate the Programme Assistant conducts programme related procurement of services/goods and ensures that procurement is in accordance with UNFPA Procurement Procedures: collects supporting documents; obtains price quotations and prepares comparative tables; makes logistical arrangements for the delivery, including customs clearance and distribution; obtains Receipt and Inspection Reports and acceptance reports from national counterparts.
Х Compiles relevant background materials and prepares briefs and summaries if requested. Maintains database of public information contacts and potential donors.
Х Arranges programme meetings, including organizing the venue, preparing draft minutes of programme meetings, communicating draft minutes to the participants and receiving feedback. Ensures quality and completeness of filing of programme documents.
Х Assists in the archiving, filing, and maintenance of up to date electronic mailing lists on programme and technical matters.
Х Undertakes all logistical, administrative and financial arrangements required for the successful planning and delivery of technical workshops, inter-agency meetings, panel discussions, roundtables, missions, and other events organized by the output managers in close collaboration with the operations team. This may include liaising with event management companies and caterers supporting the procurement process for these and related services.
Х Provides logistical support to programme events by gathering and compiling data and information for the preparation of events documents, speeches and position papers. This includes (but is not necessarily limited to) preparing and distributing COA authorization letters; collecting and following up on nominations and registration; preparing list of participants; managing programme related travel and visa requirements, circulating events materials.
Х Raising requisitions in ATLAS with input from designated clients.
Х In coordination with designated UNFPA Country Office's Monitoring and Evaluation officer collects and processes information relevant to project monitoring and evaluation and project indicators.
Х Translates and drafts letters and other programme documents as well as provides oral translation as may be assigned by country office management;

Work Relations

The Programme Assistant works with and provides support to the members of the Uzbekistan Country Office team, both programme and operations. Contacts with staff and other personnel to promote achievement of common goals and shared objectives and demonstrate personal commitment to UNFPA's mandate and organizational vision.
Both internal and external contacts include exchange of information on broader aspect of the work area, which may include providing clarification of non-routine matters involving some technical input.
Requirements to the candidate
Age: n/a
Gender: Irrelevant
Residence: Citizen of Uzbekistan
Education: Secondary
Professional requirements Education:

Completed secondary level education required. First level university degree desirable.

Knowledge and Experience:

Х 3 years of previous relevant experience in administration or
project/programme management;
Х Previous experience in the UN is an asset;
Х Strong interpersonal and organizational skills;
Х Computer literacy - Word, Excel, Power-point, etc.
Х Knowledge of Atlas/PeopleSoft or other ERP system is an asset;
Х Good writing and communication skills.

Languages: Fluency in English and Russian is required. Working level of Uzbek is required.
Working conditions
Region Tashkent
Employment Full
Salary offered n/a
Extra motivation Required Competencies:

Х Exemplifying integrity
Х Demonstrating commitment to UNFPA and the
UN system
Х Embracing cultural diversity
Х Embracing change

Core Competencies:
Х Achieving results
Х Being accountable
Х Developing and applying professional
expertise/ business acumen
Х Thinking analytically and strategically
Х Working in teams/ managing ourselves and
our relationships
Х Communicating for impact

Functional Skill Set:
Х Providing logistical support
Х Managing data
Х Managing documents, correspondence and
Х Managing information and work flow
Х Planning, organizing and multitasking
Additional information
Additional information: Important applicant information

All posts in the SC categories are subject to local recruitment.

UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status

Workforce diversity

UNFPA provides a work environment that reflects the values of gender equality, teamwork, embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.


UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.

Please apply through web site.

Download the Step by Step Guide to applying in the E-recruit system of UNFPA at


UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Closing Statement

The candidates who have already applied to this position before, do not need to send their applications again as their applications will be duly considered.

Deadline for application - COB Tashkent 23d of October 2019

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