Administrative Finance Assistant
|Information on vacancy
|Period of publication
||16.03.2017 - 30.03.2017
|Field of activity /
||Under the guidance and direct supervision of Project Manager, the Administrative Finance Assistant provides operational/financial and administrative services to the project, ensuring high quality, accuracy and consistency of work. The Administrative Finance Assistant works in close collaboration with the Government Counterparts, project, operations, and UNDP Programme's personnel in the Country Office to exchange information and ensure consistent service delivery in compliance with SOP of UNDP Uzbekistan..
Bear responsibility for project logistics/travel arrangements, as well as recruitment/extension/ separation of the project personnel;
Encourage awareness of and promotion of gender equality among project personnel and partners;
Based on consultations with Project Manager and UNDP Operations to perform procurement related operations in accordance with UNDP rules and procedures;
Provide organizational and administrative support in implementation of project activities including organization of roundtables, workshops, trainings, working meetings and other events;
Prepare all financial and administrative documents related to the project implementation in accordance with the UNDP rules and procedures, maintain project's expenditures and commitments shadow budget;
Develop quarterly and annual budget plans for recruitment of personnel; maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other data for day-to-day transaction and reports;
Advise and assist Project personnel, experts and consultants on all respects of allowances, travel claims and other financial and administrative matters;
Prepare detailed cost estimates and participates in budget analysis and projections as required to handle all financial operations of the project office, make cash payments and reconcile all accounts in required time frame;
Maintain, update and transmit inventory records of non-expendable equipment in accordance with UNDP rules;
Ensure leave monitoring of project personnel, check the accuracy and proper completion of monthly leave reports;
Analyze the potential problems concerning administrative-financial issues and take respective measures to provide adequate project's resources in time for implementation of the project activities;
Define the cost-effective measures for optimal use of resources of the project;
Ensure full compliance of administrative and financial processes and financial records with SOP of UNDP Uzbekistan.
|Requirements to the candidate
||citizen of Uzbekistan only
University degree in Business Administration, Finance and/or Economics;
At least 2 years of relevant work experience in administration and finance; Work experience in international organization is an asset.
Fluency in English and Russian (both written and spoken), knowledge of Uzbek is an asset.
Strong financial and administrative skills, result and client-orientation;
Ability to work under pressure and with tight deadlines, ethics and honesty;
Ability to use information and communication technology as a tool and resource;
Understanding of development issues, human rights (including women's rights), basic gender concepts and gender issues in the country;
Knowledge of and experience in gender mainstreaming is an asset;
Experience in handling web-based management systems.
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